TIMELINE GUIDE
There are countless ways to arrange your timeline and I am here to help. I’ve photographed 400+ weddings so I am an expert in how long things typically take and establishing easy ways to set up the day.
In general, please allow:
30–40mins.
Family Portraits
30mins.
Wedding Party Portraits
30–40 mins.
Couples portraits/first look
Typically broken up into 2 sessions
I always aim to have portraits done an hour before the ceremony, so leave a break in there! It allows wiggle room if we are falling behind, gives you time to relax before the ceremony, and gives me time to take detail shots of the venue before guests arrive and set up for the ceremony.
FIRST LOOK
Most photographers recommend a first look, but I do not require one. First Looks are mostly helpful for logistics sake because if we don’t do a first look, you’ll miss an hour or more of cocktail hour/your reception for formal portraits. I want you to be able to enjoy your party!
Additionally, my couples always say they felt so much better and all their nerves went away once they spent time together before the ceremony. Doing a first look allows us to time and the ability to have fun with formal portraits, instead of trying to rush them during cocktail hour.
I’m happy to talk more about the pro’s and con’s of a first look. It absolutely doesn’t take the place of the emotional moment of your ceremony–they are such different experiences and one doesn’t take away from the other.
A big misconception is “my partner won’t be as emotional during the ceremony if we’ve seen each other before!”. In my experience, I’ve found the opposite to be true! In most cases where a partner I’ve photographed has reacted strongly to the ‘walking down the aisle’ moment–they still did a first look.
I’ve never had a couple regret doing a first look but I have had them regret not doing one. In my experience, I highly recommend it but ultimately it’s your choice and is okay either way. It’s your day!
*Please note the time of sunset. For example, if your ceremony is at 5pm but sunset is at 6pm (like in late fall or winter weddings), then a first look is key because we don’t want to run out of natural light for portraits. We’d then have to do them inside, set up flash and typically is not what you’d want for formal portraits!
FAMILY PORTRAITS
Family has a tendency to wander off and start mingling after the ceremony so I generally suggest doing family portraits before. If you’d rather do family portraits during cocktail hour (so family doesn’t see you before the ceremony) that’s another option. It typically just takes longer to track people down.
I recommend including only immediate family in the formal portrait session (parents, siblings, grandparents, etc) because of how much time it eats up in your schedule when we start including extended family (we can always get photos of the rest of your family while visiting tables during reception or via a receiving line). This is usually my couples’ least favorite part of the day, so I want to make it as quick and painless as possible. If you do want to include extended family, that’s great too! Just be prepared for a longer session. If your list is longer than 25 groupings, I recommend allowing at least 45 minutes.
I don’t recommend breaking up family portraits into two chunks (some family portraits before the ceremony and some after). This ends up taking twice as long to redo groupings in two separate sessions. For example: if you aren’t doing a first look, pre-ceremony family portraits would be without your significant other; then after the ceremony, we would have to arrange the same groups to add in your new spouse! Whereas it only takes me one second to add in another person when they’re already set up, but twice as long to gather those people and set it up twice. So in a no-first look scenario, all the family portraits should be done in one session after the ceremony to make the best use of time.
WEDDING PARTY
My default time frame for wedding party portraits is 30 minutes, which works for most wedding party sizes.
If you have a small wedding party (4 on each side or less), 15-20 minutes it sufficient. If you have larger wedding parties (8+ on each side), I recommend setting 40 minutes aside.
If you aren’t doing a first look, we will do each side separately before the ceremony and then the whole group together after the ceremony.
COUPLES PORTRAITS
I suggest allowing 30–45 minutes for couples portraits, typically broken up into two sessions.
20-30 minutes for first look, then a second set either during cocktail hour or sunset. That second set is always so much more relaxed, laid back and a different energy–when you’re nerves have faded and you’re full of the just married vibes!
I never keep my couples away from their party long, so unless you’re not doing a first look, the second set is only 10–15 minutes long.
Here are a few timeline samples to get you started. I’m using a 5pm ceremony as an example, so adjust accordingly if your ceremony time and coverage differs. With a 10-hour coverage day, we are adding a bit more time into getting-ready and more buffer time between photo times compared to an 8 hour day. These timelines assume everything takes place at one location, so add in travel time between getting ready locations, portrait locations, hotels, etc. I like to have an hour break in the schedule between portraits concluding and ceremony starting–giving us plenty of wiggle room if things are running behind! This time is also when I do venue detail shots and set up for the ceremony, so the break between portraits and ceremony is crucial!
EXAMPLE TIMELINES
southern california VeNDOR GUIDE
Southern California or San Diego based vendors I have personally worked with and highly recommend. I hope this helps as you're researching and planning!
FLORALS
PLANNING & COORDINATION
STACY JONES Palm Springs
HAIR & MAKEUP
RENTALS
PAPER + STATIONARY
MUSIC + DJ’S
BEN MALLARE Band
SOULVILLE Band
If you plan on hiring a videographer, let me know so I can send you more information! I would love to help guide you on what to look for. There is a lot of variety among videography styles and it can have a huge impact on how your day flows and feels!
VIDEOGRAPHY
WASHINGTON STATE VeNDOR GUIDE
Here is a list of vendors I have personally worked with and highly recommend. I hope this helps as you're researching and planning!
FLORALS
PLANNING & COORDINATION
HAIR & MAKEUP
If you plan on hiring a videographer, let me know so I can send you more information! I would love to help guide you on what to look for. There is a lot of variety among videography styles and it can have a huge impact on how your day flows and feels!